Email Templates

Emails work best when you personalize the content and include impact stories unique to your passion area. Simply open the Microsoft Word document, edit your message, then copy all content in the document and paste into an Outlook email.

Create your contact list from past donors to your fund (request list from annualgiving@txstate.edu at least 3 weeks before Step Up for State), your family, friends, peers, and anyone in your and your teammates’ networks that may support your cause. The larger your list, the more potential donors you have.

When editing these email templates in Microsoft Word, you can create personalized emails with mail merge to send in bulk. Make sure to do a test send with your teammates first!

Clean up your email list before each send! If you from someone that they can’t give right now, or you know they already donated, remove them from your list to respect their wishes. If someone responds they do not want to be contacted from Texas State University, or do not want to be solicited—you must send their name, contact information and request to annualgiving@txstate.edu so we can update their record in our database.